An exciting opportunity has arisen for an Associate Director of Estates and Facilities to join our team and lead a successful shared services department which provides key services and support across the Lincolnshire healthcare system.

• The post holder will be responsible for acting as the professional lead and expert for all estates, capital, facilities and property management services in order to ensure a safe, secure and sustainable environment for our patients and staff.
• The post holder will be responsible for ensuring patients and visitors are treated in a safe and appropriate environment and that staff are able to effectively deliver the required care.
• This is a multi-Trust-wide post, hosted by LPFT as the lead provider, which directly supports LPFT and LCHS whilst delivering strategic transformation across the wider healthcare community to deliver professional advice and support.
• The role will work as part of a strong senior leadership team and be the strategic lead for the development and delivery of the Trusts estates strategic delivery plan that will support the NHS to make the best use of resources possible.
• The Associate Director of Estates and Facilities is responsible for the senior leadership and associated budget management of a large shared estates and facilities service, serving the needs of Lincolnshire Partnership NHS Foundation Trust (LPFT) and Lincolnshire Community Health Services NHS Trust (LCHS)whilst also supporting the wider NHS healthcare community.
• The post holder will work in collaboration with directors of LPFT and LCHS to set the strategic direction to develop the management of estate, facilities and capital investment in order to deliver the trust’s strategies maximising the best use of resources available.
• Professional lead, Senior operational manager and Trust expert for all estates, infrastructure, capital investment and facilities management with the overall responsibility for the development of strategies, policies and related compliance responsibilities for the trusts.
• Responsible for management of the trusts’ Health and Safety advice, Energy and Environmental Sustainability Management Local Security Management, Emergency Planning and represent the trusts at an Executive Director level on the countywide Local Health Resilience Partnership (LHRP).
• To lead and represent LPFT and LCHS in delivering the Estates and Facilities Strategic Transformation schemes and One Public Estate initiatives to develop partnership working opportunities with the wider health care community to deliver the transformation strategy.

Senior Leadership & management

• To professionally and managerially set clear strategic and operational objectives to lead and develop the shared Estates and Facilities team
• As the Trusts Senior Operational Manager the post holder will have operational and professional responsibility for compliance against the Health Technical Memorandum’s through having access to robust, service-specific professional support the
• To provide support and guidance, through objective setting, appraisal and the agreement of personal development plans to directly reporting staff within the Estates and Facilities team.
• To plan and monitor delivery of operational requirements for the trusts’ estate (consistent with available resources) to meet statutory, Care Quality Commission (CQC) and NHS compliance.
• Responsible for developing systems and practices to improve the patient environment, experience and journey.
• Support the trusts’ Executive Directors through working jointly and collaboratively on the development of each trust’s estates strategy, or to develop a joint strategy, as appropriate.
• To ensure compliance with legislative requirements in all areas of the estates and facilities management process. To compile and maintain evidence to provide assurance of compliance with statutory instruments, health and safety, HTMS and CQC standards
• Prepare and present reports for Trust Committees, sub committees and the Trust Board which include business development and demonstrate compliance, achievement against performance targets, and effective risk management.
• Chair formal meetings as required and oversee the activities and terms of reference for these.
• Ensure systems are in place so that procurement and financial transactions within the estates function meet the trusts’ standing financial instructions and procurement procedures whilst proactively managing within established budgets.
• Ensure achievement of all national performance targets as well as those specified by CQC, NHSLA and each Trust.
• Responsible for the development and management of appropriate estates information systems.
• Identify, implement and deliver agreed savings targets (CIPs) as required.
• Responsible for developing, maintaining and updating the trusts’ estate property database as required to provide the trusts with accurate and comprehensive property information and data.
• Responsible for collation and submission of accurate trust PLACE and trust ERIC information and annual returns reporting progress and compliance to the trusts’ Boards.

Capital planning and delivery

• Lead the Trusts capital and revenue investment programme for all estates related projects ranging from minor works, (sub one million pound), through to major capital multi million pound schemes including procurement frameworks, such as traditional or P22 and all associated responsibilities including full accountability for associated expenditure.
• To develop appropriate multi-facet estate condition surveys to inform and enable the trusts to plan changes to its estates as required.
• Undertake the lead role responsibility for all negotiations and agreements on land, property, leases and property licences ensuring the best interest of the trusts.

Security, resilience & Health and Safety

• To approve the development of the security management work plan and work of the trusts’ Security Management Specialist in accordance with NHS Protect and Secretary of State Directions to health bodies on measures in order to tackle violence and general security management measures including premise and staff security measures.
• Responsible for managing the Trusts risk register for all aspects of property and estates incorporating building fabric, infrastructure, security and H&S related elements.
• Lead role in raising and promoting the profile of health & safety through management of the trusts’ Health and Safety Advisor, the provision of expert advice and support whilst establishing and co-ordinating compliance with all relevant Health & Safety legislation across the trusts. Including the submission of (RIDDORS) serious reportable accidents to HSE and completion of subsequent investigations
• Ensure through design management that estate and facilities solutions achieve best practice in the prevention and control of infection throughout clinical areas.
• Prepare robust business continuity plans for all estates services, ensuring resilience plans and appropriate arrangements are in place for contracted estates services.
• Develop and review estates, health and safety, emergency planning and security policy and procedure documents for implementation across the trusts, providing senior managers with specialist advice in respect of their responsibilities and duties.

Estates, facilities & property management

• Utilising complex ‘change management’ and ‘project management’ processes, develop third party supporting contracts and all the team’s activities in a way that ensures the establishment and comprehensive development of high quality services within available resources.
• Correctly identify and implement the trusts’ estates operations via approved contractors and in-house provision. Additionally to provide management support and guidance to ensure these are delivered to meet quality and safety agendas across the trusts.
• Provide estates and facilities technical support and guidance in regard to relevant specialist area such as medical devices, food safety, housekeeping, waste management, pressure systems, water safety (Legionella), electrical systems, lift systems, fire safety systems, medical gasses, security systems, energy and environmental and all related statutory requirements.
• Lead the partnership services to collaborate with neighbouring Trusts and third-party providers such as NHS Property service and Lincolnshire County Council to deliver sustainable efficient joint working initiatives and services
• Manage the negotiation of all facilities management and estates procurement and contracting arrangements with the support of the procurement service.
• Ensure robust and effective performance monitoring systems are in place for estates contracts and services.
• Responsible for commissioning and managing quality professional estates technical and operational services across the range of hard facilities management services in accordance with agreed service levels and relevant statute, legislation and guidance, set within an appropriate risk management framework.
• To initiate and lead service redesign and identify technical and service opportunities within the trusts and develop business cases both for the development or change of facilities or in support of other services proposed strategic changes.
• Systematically plan and implement changes in the provision of E&F services in line with the integrated business plans and strategic aims.
• Lead responsibility for producing and ensuring accuracy and maintenance of the trusts’ backlog maintenance schedules.
• Responsible for monitoring delivery and compliance with planned preventative maintenance (PPM) schedules. Performance manages the contract for PPM.
• You may occasionally be asked to undertake such other duties that are deemed necessary in order to support business continuity within the Trust. This will only include tasks where you are appropriately trained.