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Senior Manager Business Services
2 years ago
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The Sr. Manager, Business Services is responsible for office management, facility management, Safety, Heath & Environment (SHE), car fleet management, supporting the enterprise CSR (Corporate Social Responsibility) on activities related to facilities and fleet and reception management for Alexions´ Munich site in Germany, in close partnership with internal and external stakeholders and vendors nationally and internationally. It is essential to have a positive can-do attitude as tasks will be multifaceted with multiple people and function/lev interactions.
- Ensures best in class facility management
- First contact for employees regarding admin and organization topics
- First contact for facility related suppliers
- Managing and coordinating all topics around Environmental, Health and Safety
- Managing the combined reception for Alexion Pharma Germany GmbH (currently 2 receptionists) reporting to this role
- Managing Alexion Germany Fleet Management
- Support in employee on- and offboarding processes
- Management of office supply and office related contracts
- Management of office lease
- Coordinates and oversees office fit-out projects
- Preparation of presentations and analysis on fleet and facility management
- Other administrative tasks to support the team in daily operative business
- Help reception with understanding and shipping of documents
- Oversee contract management system (Support to legal, finance and HR/P&C)
- Coordinate office cleaning services
- Coordinate office meeting activities with relevant assistance and potentially event management.
Essential Qualifications
- Successfully completed commercial training or comparable qualification (f / m / d)
- You have already gained several years of work experience in a comparable position
- You are confident in using Word, Excel, PowerPoint and Outlook
- You are personally characterized by your high degree of reliability, your service orientation and a personable and professional demeanor
- Teamwork and resilience
- Independent, structured and precise way of working and organizational skills
- Quick perception and a confident and friendly demeanor
- Fluent written and spoken German, good knowledge of English
- Experience in Fleet management
Preferred Qualifications
- Experience with office fit-outs
- Experience in Car fleet management
- Experience in SHE/CSR, SHE qualification
- Experience with management of a reception desk