We are seeking a highly organized and dynamic Shared Services Manager to oversee and optimize our shared service functions within PumpMan Holdings LLC. The Shared Services Manager will play a pivotal role in streamlining processes, enhancing efficiency, and driving continuous improvement across multiple departments.

Shared Services Management

• accounts payable, purchasing, and accounts receivable functions, ensuring timely and accurate processing of purchase orders, invoices, payments, and collections.
• aging reports and follow up on overdue accounts receivable to minimize bad debt exposure.
• customer relationship to support collections efforts and maintain positive business relationships, coordinate with service centers management to troubleshoot customer issues as needed.
• vendor relationships and negotiate favorable payment terms.
• weekly and monthly reporting requirements to controller and senior management, as needed.
• the training and development of Shared Services Staff, working with the controller and senior management to improve training program

Accounting Management

• with aspects of the accounting function including accounts payable, accounts receivable, general ledger, and financial reporting.
• compliance with accounting principles, standards, and regulations.
• and assist month-end and year-end closing processes to ensure timely and accurate financial reporting.
• and maintain internal controls to safeguard company assets and mitigate risks.

General Ledger Management

• the general ledger accounting activities, which may include journal entries, account reconciliations, and month-end close processes.
• accuracy and completeness of financial data recorded in the general ledger.

Technology Integration

• and implement technology solutions to automate manual processes and enhance the effectiveness of shared service functions.
• with IT and other stakeholders to integrate systems and tools for seamless operation.
• acquisition onboarding process by ensuring proper competencies and processes are developed to integrate new companies.

Internal Controls and Compliance

• and maintain internal control policies and procedures to safeguard company assets and ensure compliance with regulatory requirements.
• with internal and external auditors for periodic audits and ensure timely resolution of audit findings.
• updated on changes in accounting standards and regulations, implementing necessary changes to ensure compliance.

Continuous Improvement

• and assist with continuous improvement initiatives to enhance service quality, reduce costs, and increase customer satisfaction.
• feedback and ideas from team members to drive innovation and process enhancements.

• degree in Business Administration, Finance, or a related field. Master’s degree preferred.
• experience (3 years) in a similar role, preferably within a service-oriented industry.
• accounting skills and comfort with internal control framework
• leadership skills with the ability to inspire and motivate cross-functional teams.
• level of comfort with advanced Excel functions and formulas
• analytical and problem-solving abilities.
• in project management methodologies and tools.
• with ERP systems and other relevant technology platforms. Current Systems are Infor CloudSuite Syteline and QuickBooks Online/Desktop
• communication and interpersonal skills.