This position is a part of the Association of the Academic Staff of the University of Alberta (AASUA).

Reporting to the Director of Financial & Distribution Services, Shared Services, the Manager of Payment & Compliance Services will provide consistent leadership to a group of financial specialists responsible for overseeing the financial processing and reporting for this area for the University. The manager is accountable for supervising the delivery, efficiency, integrity, and compliance of all payments for the university. The manager is responsible for ensuring all critical issues are identified and addressed to help the University meet its goals. The manager should understand and foster business relationships with third parties and other departments from Shared Services, Faculties, and Centers of Excellence. The manager will engage their staff and create and maintain a collaborative team environment that promotes an excellent client service experience that is in alignment with the Shared Services model and vision while ensuring process accuracy and efficiency within University policies, procedures, collective agreements/terms and conditions, and applicable legislation. The Manager endeavors to integrate and advance the University’s commitments to equity, diversity and inclusivity in all facets of this role.

Location:  Work primarily takes place at Enterprise Square.

• Oversee and coordinate financial processing activities, ensuring timely and accurate payment to suppliers, staff, and non-employees, including reimbursements and non-salary expenses.
• Manage the corporate credit card program, including card issuance, limit adjustments, cancellations, and reconciliation of transactions with receipts.
• Review and verify payments, ensuring proper documentation and approvals for staff/non-staff reimbursements, travel expenses, and supplier payments.
• Ensure PCI compliance across payment processes and provide relevant training to staff.
• Maintain vendor accounts, support procurement processes, and ensure adherence to procurement policies, including the creation and validation of requisitions, RFPs, and contract renewals.
• Record surpluses and losses related to equipment or asset sales, retirements, and disposals, and manage insurance claims for lost cards or stolen assets.
• Assist the Director with operational planning, budgeting, forecasting, and the review and development of policies and procedures.
• Monitor and address internal control issues, escalating where necessary, and resolve disputes related to student receivables.
• Analyze and evaluate the impact of decisions on business operations, staff, students, and external parties, providing regular operational updates to the Director.
• Utilize PeopleSoft Financials, Microsoft Office, and Google Apps to manage workflows and support continuous improvement in financial and compliance operations.

Minimum

• Bachelor’s degree or diploma in accounting, finance, or a related field, with 7-10 years of progressive financial and accounting management experience.
• Recognized professional designation in accounting or finance is an asset.
• Proven leadership experience in managing financial operations, including in a large and complex organization.
• Strong communication and interpersonal skills with the ability to build consensus, provide leadership, and foster collaborative partnerships across various levels of the organization.
• Demonstrated ability to work effectively in an integrated service culture, promoting teamwork and cooperation.
• Strong analytical, problem-solving, and risk-mitigation skills.
• High attention to detail and the ability to maintain confidentiality in sensitive financial matters.
• Adaptable to dynamic, fast-paced work environments and skilled at providing constructive, solution-focused feedback.

Preferred

• Prior experience in a post-secondary or similar complex environment is preferred.
• Prior experience in a unionized environment is preferred.
• Experience working with large ERP systems, such as PeopleSoft Financials, is highly desirable.
• Proficiency in managing corporate credit card programs, including card issuance, limit adjustments, cancellations, and reconciliation.
• Familiarity with payment processing, including supplier payments, non-employee expenses, and staff reimbursements.
• Strong understanding of inventory and asset management, including physical tagging, 3-way verification, and inventory reconciliation.
• Knowledge of GST/HST tax legislation as it pertains to the post-secondary sector.
• Experience with procurement processes, including requisition creation, budget validation, procurement support, inventory restocking, RFP management, and maintaining supplier relationships.
• Proficiency in Microsoft Office and Google Apps.

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.