Manages the daily operation of the Head Office Accounting department. Provides leadership and professional development to the team to fulfill departmental and company objectives. Provides financial services, including fixed assets, payroll, taxation, SOX, Leases, Pension Plan and supports management with audit functions.

• Oversees Shared Services (Head Office Division) accounting and financial reporting activities. Reviews head office departments purchase orders, payment approvals, employee expenses against business plan and approves them within limits of document approval chart. Prepares head office departments financial review package, reconciliations and analysis of profit and loss and balance sheet reports for management review.
• Tracks shared services departments spend (vs budget) monthly, reconciles & investigates differences and works with department leads in explanation of variances and cost control. Approves journal entries and account reconciliations prepared by direct reports. Manages HOD annual SOX activities.
• Manages the company’s Lease accounting GAAP and IFRS monthly transactions, depreciations, reporting and any other related requirements. Coordinates with various stakeholders, act as a subject-matter expert and keeps up to date with current accounting trends and practices related to Leases. Prepares company’s annual Pension Plan accounting GAAP and IFRS and related reporting requirements.
• Responsible for HOD month end closing procedures, ensuring accuracy and appropriateness of accruals booked during the month. Prepares and coordinates Head Office Division monthly and quarterly reports for PCI consolidation based on CMD Japan and PNA requirements, including actual financial results and rolling forecast.
• Prepares the company’s withholding taxes, sales taxes. Coordinates income tax return activities with third party consultants on behalf of expatriate employees
• Oversees the calculation, reconciliation, and timely submission of the company’s Brand License Fees. Acts as a window person and subject-matter expert.
• Assists with taxation audits.
• Coordinates budget activities with staff and department management to prepare Shared Services annual budget for PL, Balance Sheet, and Cash Flow. Reviews budget details and anomalies with senior management and department managers to determine appropriateness of department recommendations. Communicates and distributes the approved business plans to the department managers, provides information on items excluded from the plan. Prepares the budget for Leases and Pension Plan.
• Ensures accuracy of HOD submissions and consistency between various reports. Prepares HOD Shared Services allocation to divisions including the RCO company (PCOCA): collects relevant information, reviews allocation methodology and proposes updates as needed, ensures accuracy, collaborates with the divisional Controllers for correct consolidation.
• Reviews design and preparation procedures for the budget and recommends improvement measures when necessary to increase efficiency and consistency amongst business units.
• Oversees the administration of the fixed assets. Sets depreciation schedules, approves acquisition, disposal and transfer of fixed assets. Coordinates and oversees the preparation of the company’s annual Fixed Assets Forecast and Budget. Oversees annual physical count, assesses the adherence to the company’s policy, proposes and formulates updates as needed and resolves escalated issues. Coordinates and responsible for PCI’s Payroll accounting administration.
• Provides subject matter expertise and functional guidance to the payroll function as required. Assumes the role of the window person for PCI payroll accounting, collaborating with PNA, external (CRA, Service Canada, Service Ontario) and internal stakeholders as needed. Reviews and approves year end returns for T4s, Releve 1s, EHT and WSIB.
• Coordinates the generation of biweekly, monthly, annual, and ad hoc accounting chargeback or other output reports and follows up with PEXNA payroll on discrepancies. Prepares biweekly payroll and SunLife funding documentation and resolves discrepancies. Processes monthly ADP service charges by company code. Oversees the year end processing for PCI’s Japan Expatriates.
• Reconciles and prepares adjustments for PIER reporting as required. Oversees the production of T2200, TP64 and GST year end forms. Keeps up to date on legislative changes or other payroll trends. Participates in team resolution of issues.
• Mentors, guides, coaches’ staff and ensures staff development that is consistent with the company objectives. Ensures continuity of function by cross-training staff as required. Participates in hiring, dismissal, performance evaluation, and the resolution of other staff issues. Establishes priorities, as re-assigns staff as required. Ensures adherence to corporate employment equity objectives.
• Recommends and implements continuous process improvements and procedures by re-engineering them to ensure they meet with changing business environment to obtain maximum efficiency and lowest cost to the organization.
• Leads testing, implementation and documentation activities on new projects as assigned by senior management. Identifies areas of risk, recommends appropriate action to ensure smooth and successful implementation of projects. Prepares training materials and delivers training to users as appropriate.
• Reviews, interprets, and recommends changes to finance policy and procedures to ensure practices are consistent with policy, and in compliance with SOX, GAAP, other legal and legislative requirements, and that activities are within budget guidelines and consistent with the business plan. May be required to present and defend research, results or findings at the Executive level.

• BS or BA degree with accounting specialization, CA or CGA/CMA preferred, with 7 to 10 years previous related work and supervisory experience. Payroll Leadership Professional (PLP) from the National Payroll Institute.
• Extensive experience with Excel – understand and create macros, multiple complex spreadsheets. 4+ years’ experience using SAP FI/GL and AP modules. General working knowledge of other Microsoft Office products such as Outlook, PowerPoint, and Word programs.
• Occasionally requires strong project management, organizational skills, problem solving skills and critical thinking skills. Attention to detail balanced with broad long-term perspective of unit functions.
• Requires sound knowledge, and effective research capabilities relating to financial accounting and GAAP principles. Majority of work performed requires review and approval of staff submissions where clear alternatives, accepted accounting practices and procedures exist.
• More complex problem-solving capabilities are required for macro level reconciliation functions and in special project involvement where areas of risk need to be identified, evaluated and appropriate corrective action is recommended to management, and the recommendation of changes to policy and procedures.
• Majority of work performed requires the exchanging of information and establishing and maintaining an effective rapport with cost center and other management representatives.
• Responsibilities associated with budgets, special projects require a refined degree of written and verbal capabilities to articulate information, identify areas of conflict/change and ability to appropriately influence staff and management to accept appropriate resolutions.
• Solid written skills required when developing and maintaining SOX documentation for a broad audience of system users. Communicated detailed financial information at the executive level. Some communication requires a sensitivity for cross culture relationships.