The Indirect Tax Compliance Manager is a member of the Shared Services Center (“SSC”) and Indirect Tax Team and the central point of contact for all VAT compliance related matters in Europe.

• Ensure LYB is compliant with local VAT/Intrastat rules by managing the process of on-time filing and payment (if applicable) of VAT returns, EC sales listings, Intrastat and other reports as required for legal entities in registered EU countries through the VAT accountants in the different countries. This includes setting-up an internal review process
• Manage data driven tax audit requests in coordination with local tax teams and the VAT counsel
• Act as interface between the shared services activities, the local country tax teams, the Director Global Indirect Tax, and the VAT counsel team with indirect tax related data requests
• Develop and implement process improvements in relation to the shared service center approach
• To ensure quality data, set-up a process of continuous monitoring (daily checks & controls).
• Maintaining and updating the VAT compliance calendar (e.g. filing dates of VAT returns, statistical reports, VAT listings, VAT summary, VAT corrections to be made on private use, VAT payments).
• Provide training, guidance, support and solutions to other departments and internal staff members. This includes working with and training of other groups to maintain VAT accounting records at high standard levels and to streamline and improve VAT processes.
• Liaise with internal and external audits and ensure corrective actions on findings are implemented, including the execution of the European key controls in the VAT compliance area and develop processes to manage risks.
• Ensure in collaboration with SSC leadership that all VAT tax procedures and processes are fully documented and updated at regular intervals.
• In collaboration with SSC resources, support Accounts payable, Accounts Receivable, Credit and CSR’s to ensure follow-up on potential issues ad that identified incorrectly issued invoices are adjusted in a timely manner.
• In collaboration with SSC resources, liaise with the tax technology team and IT department to ensure that the SAP VAT tables (exemption, license, MWST, AP table) are kept up to date.
• Reviewer for compliance with Sarbanes-Oxley (SOX) requirements and other established financial internal controls.
• In collaboration with SSC leadership, ensure LYB’s VAT compliance software is up to date and compliance dashboards are produced to monitor KPIs.
• Monitor legislative changes in cooperation with the VAT Counsel Team and Global Compliance & audit manager.

Min. Qualifications

• Bachelor in Business Administration, Economy, Taxation or similar. Masters preferred
• 10+ years of experience in indirect taxes
• Big 4 and industry preferred
• In depth indirect tax knowledge in at least 1 EU jurisdiction, multiple jurisdictions are preferred
• Matrix reporting lines and collaboration with teams in a shared service environment
• Establish indirect tax compliance procedures and controls
• Deep familiarity with EU indirect tax compliance processes
  • Monthly and annual VAT returns
  • EC sales listing
  • Intrastat
  • Other filings as required
• Interface between country organizations and shared services
• Provide training, guidance, support and solutions to other departments and internal staff members on VAT.
• Indirect tax audit support with internal and external auditors and the tax authorities
• Planning of indirect tax payable and receivables and support of AR and AP teams
• Implementation of legislative changes in the compliance process

Core Behaviours & Skills

• Broad experience in developing, implementing, and leading indirect tax shared service center activities
• Excellent indirect tax technical skills in at least one jurisdiction, in multiple jurisdictions is a plus
• Exhibits confidence in critical communications
• Exercises sound judgement in risk-based decision making
• Drives results through demonstrated team building and project management skills
• Proven ability to operate in virtual cross-functional teams
• Sensitive to cultural differences
• Exhibits courage in making challenging or unfavorable decisions
• Technology
  • SAP
  • Indirect tax software (Thomson Reuters preferred)
• Language
  • English (fluent) is must have
  • Polish and/or another EU language is a plus

Competencies

• Build Partnerships
• Deliver Results
• Drive Innovation
• Grow Capabilities
• Promote Inclusion
• Motivational/Cultural Fit
• Technical Skills