The individual in this position is responsible to collaborate and oversight with the CFO on the Financial aspects of the company and the accompanying Business Operations activities and functions which support the daily operation of the business. Focus includes organization, planning, direction, reporting, project management, project and initiative oversight and direction and compliance. For the success of this position, 3 specific areas of responsibility have been identified.

1. FINANCE AND ACCOUNTING

• Month end, year end preparation and support
• Forecasting
• Multi-state Payroll oversight (25-60EE’s) and audit
• Qtly tax filings reconciliations and out of state filing and payment audits (collaborate with the PR company who completes them)
• Out of state worker tax structure set up for business license, withholdings, UI
• Worker’s Compensation Insurance plan administration – renewals and annual Audits
• Oversight and audit the AP and cost processes and activities
• Investigate and resolve discrepancies in all expense accounts under tight deadlines
• Identify any process and procedure inefficiency and collaborate on solution implementations
• Vendor relations, service contracts renewals
• Review necessary source documentation for accounting and operational financial transactions; file all documents in soft and hard copy folders
• Review contracts for accounting adherence and ensure proper documentation is received and organized
• Review data and maintain updated business expense schedules
• Assist with the creation and needed changes of accounting policies and procedures
• Serve as backup and support to any other needed accounting related functions
• Assist with Business Insurance renewals (Crime/ GL/ E&O/ D&O/ EPL/ P&C/ etc.)
• Oversight annual physical inventory and FA management processes and controls
• Review benefits participant administration and audit bill reconciliations

2. HUMAN RESOURCES ADMINISTRATION AND COMPLIANCE

• Oversight and audit employee on/off boarding administration and compliance
• Oversight and audit employee record keeping (soft and hard copy)
• Oversight and audit coordination and updates on benefit portals when employees become/lose eligibility and updates of annual Open Enrollment
• Ensure RTC HR compliance as well as compliance to any changing state/fed mandates
• Assess HR policies and procedures and collaborate to make necessary improvements and implement efficiencies
• Determine and administer Covid return to work strategies and compliance
• 401k plan Administration, YE annual filings and audits
• Recruit, onboard and train (when applicable) Business Operations personnel

3. BUSINESS OPERATIONS

• Facilities management/ oversight
• Contract administration and compliance
• EAR/ITAR support administration and compliance
• Functional support and compliance for Engineering Operations
• Engineering program management fiscal/proforma assessment
• Select IT projects oversight
• Other accounting, finance, HR or business duties as needed and assigned

THE SUCCESSFUL APPLICANT WILL POSSESS THE FOLLOWING QUALIFICATIONS:

• TECHNICAL SKILLS
  • Bachelor’s degree in Accounting
  • 10+ Years relevant and proven work experience in a corporate environment in similar role with similar level of responsibilities
  • Knowledge of QuickBooks a big PLUS
  • 5+ Years relevant experience with Human Resource administration and compliance
  • Experience in writing and assessing Policies and Procedures for Accounting and HR
  • Knowledge of Evolution Payroll Software a PLUS
  • Intermediate user of MS Word, MS Outlook
  • Intermediate/Advanced user of MS Excel (pivot tables, linking, charting)
• SOFT SKILLS
  • Strong attention to detail and high % of accuracy in work product
  • Strong analytical and judgement skills
  • Ability to work with minimal up-front guidance and take ownership of work product and follow through
  • Comfortable and well able to roll up sleeves be hands on
  • Ability to take initiative and collaborate with needed parties to get things resolved and accomplished
  • Ability to effectively and consistently prioritize multiple projects simultaneously in a deadline driven environment
  • Ability to be firm and professional; have strong follow-up ability with management, team members, clients, vendors
  • Strong ability to assess a situation, gather the facts, collaborate with necessary parties if needed, and present the solutions
  • Desires to constantly develop skills and able to research information to identify best solutions and options
  • Ability to take and give constructive feedback with compassion, kindness and openness
  • Able to motivate and support the team members when needed as well as help hold each other accountable
  • Able to express their concerns as well as their ideas and opinions
  • Uses professional verbal, written communication and interpersonal skills with a customer service focus
    • Individual knows how to put their thoughts in writing, appropriate email etiquette, obtain confirmation of intended message for/from their audience
    • Individual has comfort and ability to express themselves verbally
  • Ability to work effectively in a very collaborative team environment, this role will interface closely with the RTCo team members
  • Bring knowledge and creativity to the position as well as have the discipline to drive results and follow established processes
  • Dynamic thinker, identify risks, and create & implement solutions
  • Perseverance with assigned tasks and projects, stay focused with strong discipline