The Director of Shared Services Facilities (Director) leads facilities operations and services for all common area and shared facilities on the Cathedral Close including roadways, sidewalks, lamps/exterior lighting, way-finding signage, and other such infrastructure; water, gas, storm drainage, underground communications lines and other utilities; operation of the central chilled water plant; car garage operations, including its elevators; preventive maintenance, testing, permitting, inspections and regulatory compliance; and general maintenance and workplace safety. The Director develops and updates operating and capital budgets and long-term repair, replacement, renovation and construction plans in coordination with other departments and the Operations Committee.

Close-wide Leadership & Coordination:

• Supports the institutions in understanding and managing areas of collective risk related to facilities.
• Reviews and approves construction documents when shared or coordinated systems are impacted.
• Directs management of all operating systems during emergency conditions, in coordination with the institutions, the PECF Police and District authorities.
• Coordinates the review of all engineering and construction design drawings; maintain and update engineering records, drawings and technical information for all shared facilities and building systems.

Facilities Planning:

• Participates in development and execution of the Shared Facilities Capital Improvement Plan in conjunction with a facilities Reserve Study. Provide annual updates and coordinate/manage execution of approved projects.
• Assesses the condition of the Close shared facilities buildings and utility systems and make recommendations necessary to maintain an effective infrastructure program. Oversees the planning and delivery of a Close-wide preventative maintenance system on electrical and mechanical systems; develops schedule and communicates to institutions’ facility managers.
• Plans and coordinates construction schedules and methods to meet milestones and budgetary limits. Communicate progress, problems, needs and successes to institutions.

Facilities Operations:

• Oversees maintenance of critical shared infrastructure, including roads, curbs, walkways and steps, lamps/external lighting, and way-finding signage.
• Monitors the effective and efficient operation of the chilled water plant and various other mechanical and electrical, domestic water, emergency power, fire protection, air conditioning, heating and refrigeration systems.
• Confers with utility companies, energy providers, city/state inspectors/officials, other consultants, and insurance companies regarding infrastructure systems.
  • Monitors and analyzes energy consumption and costs; procure energy contracts when advantageous to do so.
  • Manages electric and natural gas contracts.
  • Reviews energy renewal proposals/contracts with brokers.
  • Serves as main point of contact with utility vendors: Direct Energy – commodity; Washington Gas distribution; Pepco – distribution; DC WASA.
  • Manages Close-wide infrastructure regulatory requirements through DCRA.
• Provides for oversight and maintenance of onsite gasoline tanks.
• Provides for oversight and maintenance of the Close garages, including management of the operating vendor and associated elevators.
• Manges testing and inspection for all Close-wide fire hydrants.
• Maintains efficient operations of main Close-wide electric switchgear building.

• Coordinates regular maintenance and any required repairs of external water lines and valves.
  • Manages testing of Bay Saver (storm filters) runoff systems.
  • Files required paperwork with DC Department of Energy & Environment following testing.
• Oversees maintenance of all (approx. 500) building energy management controllers, their associated devices and networks including the central server for the Delta Controls system; including compilation of the DC Government benchmarking report, Energy Star Certification, and compliance with BEPS.
• Oversees maintenance of facilities spaces for Shared Services, including the Facilities Building, offices for the PECF Security Chilled Water Plan, and Main Electric Switchgear Building.
• Oversees general operational needs of shared facilities space, including water cooler service, mail and package services for Shared Services divisions and pest control.
• Be the primary contact for facility infrastructure emergencies.
• Keeps abreast of current safety procedures, national and local code requirements, and other pertinent rules and regulations.

Team & Resource Management:

• Leads and manages team to efficiently accomplish the department’s goals and objectives; implement hiring, terminations, supervision, performance appraisal, goal-setting, performance improvement, training, and workforce planning.
• Promotes ongoing communication with institutions, convening institutional facility director/manager meetings. Ensures regular delivery of transparent and user-friendly reports; develop feedback mechanism to assess service and response.
• Develops annual departmental goals and objectives that enable the institutions to achieve their goals; assist with development of departmental budget and execute and monitor.
• Coordinates with vendors, outside consultants and facility managers across the Close in order to best serve institution needs. Maintains productive internal and vendor management relationships, establishing clear expectations with open communication.
• Administers contracts for construction, maintenance, and repair on shared facilities projects. Acts as a designated contact for engineering and architectural consultants for these projects. Analyzes impacts to personnel and operations and make accommodations as needed.

The position may perform other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

MINIMUM QUALIFICATIONS

• Bachelor’s degree in Engineering or a similar field of study. Master’s degree preferred.
• At least ten years progressively responsible experience in facilities operations; five years supervisory/management experience.
• Relevant experience in operating and maintaining central chilled water.
• Working knowledge of energy markets and utility management.

KNOWLEDGE, SKILLS, ABILITIES

• Experience in budget preparation, execution, and management.
• Experience in long-range capital planning and preventative maintenance.
• Knowledge of building and infrastructure systems; safety procedures, national and local code requirements, and other pertinent rules and regulations. Ability to apply such knowledge to perform analysis, estimates, modeling, etc. that enable the most effective solution.
• Outstanding interpersonal and community relations skills with the ability to communicate and work effectively within a diverse community; ability to prepare and present briefings and interact comfortably at the executive and trustee level.
• Technical knowledge of mechanical and electrical engineering concepts, principles, and practices applicable to the full range of engineering duties concerned with the design and layout of plumbing, heating, ventilating, air conditioning, electrical power, controls, energy management, energy procurement, and other systems; ability to apply such knowledge to theoretical and practical engineering problems.
• Ability to read, analyze, and interpret construction drawings and documents, technical procedures and regulations.
• Excellent organization and planning skills, with the ability to prepare complex reports, project summaries, correspondence, and maintain accurate records.
• Ability to foster a cooperative work environment that supports interaction of staff, volunteers, contractors and executives; ability to resolve conflict with subordinates, superiors and peers in a professional and participative manner.
• Proven background of leadership, initiative and management.
• Ability to assess and prioritize work based on critical systems and equipment requirements, commitments, resource availability, and customer satisfaction.
• Strong computer skills; proficient in Microsoft Office, especially Word and Excel; ability to write correspondence, track expenses, estimate projects, create schedules, and create presentations.