This position is responsible for the financial management and safeguarding of the assets of the organization. Primary areas of activity include accounting using QuickBooks, cash management, financial planning, budgeting, treasury, audit, insurance, compliance, external reporting, interaction with volunteers, donors, agencies, other United Ways, the Finance Committee, Audit Committee, Endowment Committees, various ad-hoc committees. This position is also responsible for filing reports for all federal grants.

The Director of Finance and Operations will also be responsible for Human Resource management for the organization. This includes, but is not limited to, onboarding new staff, implementing policy, staffing, training & development, payroll, benefits administration, and operations management in support of financial and human resources needs of the organization.

Finance

• Develop and manage systems of internal control, while maintaining data integrity and compliance with applicable accounting standards.
• Responsible for general accounting and grants management finance functions, including processing of grant billings, payroll, accounts payable and bank deposits.
• Provide financial reports, accounting analysis and other relevant information for grant audits, annual financial audit, IRS 990 filing and other financial reporting requirements.
• Process disbursements, journal entries, monthly account reconciliations, and monitor reconciling items for timely resolution.
• Provide cash flow analysis.
• Recommend improvements to department processes, reporting and/or software to improve functionality and increase efficiencies.
• Preparation and analysis of organization financial statements.
• Review adequacy of agency net assets and cash reserves.
• Development of the annual internal operating budget and assist with annual budget management and analytic review of budget vs. actual.
• Provide lead staff support to the Finance and the Endowment / Investment Committees.
• Prepare all materials for board and board committee meetings and present summary of financial information to the board of directors.
• Track designations to member and non-member agencies.

Human Resources

• Manage a comprehensive human resources program, including training, development assessment, goal setting, planning and evaluation, along with implementation of effective performance evaluation programs.
• Provide oversight and development of the employee compensation and benefits program to include research of qualified plans, maintenance of all benefits and any records and required forms as needed.
• Monitor and enforce personnel actions in accordance with the established policies, procedures, rules, regulations and state, federal and local laws.
• Maintain payroll records and necessary tax forms with respect to total confidentiality.
• Responsible for coordination and facilitation of hiring process and orientation.
• Maintain retirement records, monitor monthly investment transactions, review the yearly plan audit by working closely with the plan administrator.
• Maintain vacation and paid time off records for all staff.
• Handle day-to-day Human Resources tasks.

Grant Administration

• Monitor and account for grant awards to ensure proper tracking of funds in accordance with grant requirements and donor restrictions.
• Support program managers need in relations to grant budgeting, financial reporting and forecasting activity.
• Coordinate all financial account needs to include, bank account relationships for grants and appropriate reporting.

Facilities and IT

• Manage facilities of building for any maintenance contracts or repairs that are needed.
• Manage IT related issues with the contracted vendor.

Bachelor’s degree required, preferably in finance, accounting, business management or related area with a minimum of 5 years of experience in accounting, auditing, and federal grant accounting.