The AP Manager will manage the Shared Services Account Payables team for all US Novanta companies, ensures compliance with SOX and other internal policies requirements in AP area, implement best practices across AP team and is point of reference for AP Staff accountants in terms of complex transactions and issues.

Process Improvement & Change Management

• Collaborate with stakeholders to gather requirements and understand business needs, objectives, and priorities related to process transformation initiatives.
• Analyze current business processes to identify inefficiencies, bottlenecks, and areas for improvement.
• Ensure processes are documented and aligned to standard methodologies, best practices, and organizational guidelines, promoting consistency and efficiency in operations.
• Support change management efforts by assisting in the development and implementation of training materials and stakeholder engagement strategies to facilitate adoption of new processes and systems.
• Proactively identify opportunities for continuous improvement in processes, methodologies, controls, and tools to drive ongoing optimization and innovation within the organization.

Business Process Owner

• Supervise AP team to ensure proper and consistent compliance with Novanta approved policies and procedures.
• Resolve complex issues with transaction processing with AP staff.
• Resolve technical issues affecting AP in cooperation with IT.
• Distribute “on hold” reports to business units so they can work with the AP team for resolution.
• Understand functionality of each ERP/Platform used by AP team.
• Monitor key performance indicators of the team to ensure productivity levels meet established criteria.
• Review and approve weekly payment runs including wires.
• Prepare monthly journal entries including manual accounts payable accruals.
• Run unvouchered receipts report monthly and work with AP team and supply chain to research/clean up invalid receipts
• Prepare monthly account reconciliations applicable to the position – includes Trade AP, Unvouchered receipts, Intercompany payables.

Compliance & Controls

• Run 1099 reports quarterly and work with AP team to correct and resolve issues. Collaborate with the team to mail out 1099’s and file electronically with IRS at year end.
• Close AP subledgers monthly
• Direct cooperation with internal and external auditors – assist or manage the performance of payables SOX audit.
• Key administrator of out AP outside processing system. Currently V360, transitioning to Esker (maintain and update hierarchy, resolve issues)
• Follow corporate accounting policies and procedures to ensure SOX compliance and Novanta Approval Matrix

• Bachelor’s degree preferred – Finance/Accounting, Information Systems or equivalent.
• Total 7+ year of experience and 3+ years of experience in business analysis, process improvement or related roles
• Oracle ERP system experience
• Strong analytical skills with the ability to collect, organize, analyze, and interpret data from various sources.
• Excellent communication and people skills with the ability to effectively collaborate with cross-functional teams and stakeholders.
• Proven ability to thrive in a fast-paced, dynamic environment and adapt to changing priorities and requirements.
• Ability to work effectively both independently and as part of a team.
• Excellent skills with Microsoft Word Office, Excel, PowerPoint, Outlook etc.
• Ability to manage time effectively and Self-learning capabilities.
• Ability to find solutions, not only causes.