1) Must demonstrate a high level of honesty, integrity and competence in all dealings.

2) Ensure adherence to established Group and Regional contracts.

3) Ensure Compliance by the assigned hotels of Group Policy and Procedure

4) Provide Governance to hotel Procurement Activities through performing Hotel Procurement Review (including but not limited to Cost Performance, Policy Compliance, Fraud Prevention & Detection)

5) Reduce the overall costs to business while maintaining established quality standards and service levels.

6) Responsible for Procurement resourcing for new hotel openings in the Procurement Region.

7) Drive Procurement competency and capability building in the Region.

8) Establish talent development, rotation and succession planning for the Procurement Region.

A. Overall Responsibilities:

1) Set targets and evaluate performance of Area and Hotel Procurement Managers in the Region, in consultation with the relevant Financial Controllers & General Managers.

2) Provide professional coaching and technical guidance to the Procurement teams in the Region.

3) Establish consistent product specifications with the operating departments for all regionally and locally purchased products and services.

4) Ensure item descriptions in the systems follow the corporate CPM structure standard.

5) Work closely with each Procurement Manager and Cost Controller to survey the market for quality and competitive prices. Recommend alternate sources of supply as appropriate.

6) Obtain in-depth knowledge of the suppliers in the Region and their products. Assess and evaluate the performance of all suppliers relating to product quality, on time performance, completeness of an order, credit worthiness etc.

7) Working closely with Group Procurement Department and aligned with established sourcing strategy, source quotations collectively for hotel capital expenditure requests in the Region; complete transactions when approved.

8) Assist properties in controlling and reducing inventories via proper Procurement process.

9) Work closely with Group Procurement Department and other functional departments to ensure that corporate standards and procedures are followed. Recommend changes, additions to corporate standard.

10) Be familiar and abide by the requirements of ISO 14001, ISO 22000, HACCP, CSR, the hotel’s Environment Management System (EMS), Food Safety and other Hotel’s certified standards as applicable.

11) Collect and share Procurement best practices within the One Procurement (Hotel, Area, Region, Group) network.

12) Responsible for ensuring implementation of Best Practices and training of Procurement staff.

13) Visit properties in the Region and attend relevant trade shows as per travel budget agreed with the VP Procurement.

14) Submit monthly saving reports and other reports if needed to the Group Procurement Department.

15) Engage with Internal Audit to address gaps and build Procurement competency and capability.

16) Review prices rationalization from CPM Reports.

17) Responsible for Procurement resourcing and assignment of Procurement Managers for new hotel openings in the Procurement Region, in consultation with VP Procurement and relevant VP Finance / Area Financial Controller.

18) Ensure Shared Service Portal (SSP) and Supply Chain Management (SCM) systems function efficiently and effectively in the Region.

B. Specific Responsibilities over Governance:

1) Review Area Procurement Manager or CPO (Central Procurement Office located) hotels at least Twice a year according to the standard Hotel review Checklist.

2) Review at least 15 Non- Area Procurement Manager hotels at least once a year according to the standard Hotel review Checklist.

3) Review at least three hotels’ PKCC submission per month.

4) Conduct Analytical Review for the hotels assigned to assess hotel supplier Base & identify potential Bid Rigging

5) Review all significant tenders (of which the tender value exceeds hotel GM’s authorized amount) before the relevant contracts are submitted to Vice President of Operations, VP (AVP) of Finance, or Area General Managers for approval.

6) For Centralized / Jointed Tender, the AVP Procurement (China) will sit in as a member of “Award Approval Panel” to sign off the conclusion and recommendation.

Language requirements: English, Mandarin

Industry requirements: all industries