• Develop and implement administrative policies, procedures, and systems to support the overall business objectives.
• Implementing Nikkiso policies and processes to meet the needs of the local entity.
• Oversee daily administrative activities, including office management, facilities maintenance, inventory management, procurement processes, Human Resources, and Information Technology.
• Ensure compliance with relevant laws, regulations, and industry standards.
• Streamline administrative processes to improve efficiency and productivity.
• Lead the Legal review meetings and Business review meetings.

Team Management and Leadership:

• Lead and inspire a diverse team of employees, fostering a culture of collaboration, accountability, and professional growth. Foster a positive and inclusive work environment, promoting teamwork and collaboration.
• Lead and supervise administrative staff, providing guidance, support, and performance feedback.
• Set clear expectations, goals, and objectives for the administrative team and ensure they are aligned with the company’s strategic priorities.
• Conduct regular performance evaluations and provide professional development opportunities to enhance skills and capabilities.

Communication and Coordination:

• Collaborate with department heads and senior management to understand their administrative needs and provide effective solutions.
• Facilitate cross-functional communication and coordination to ensure smooth workflow and timely completion of projects.
• Serve as a liaison between the shared services team and other departments, fostering effective communication and information sharing.

Budgeting, Reporting and Resource Management:

• Consolidate organizations and divisional budgets, ensuring optimal allocation of resources.
• Monitor financial performance, analyse financial statements, and make data-driven decisions to maximize profitability and control costs.
• Serve as a financial service centre to the operations teams, ensuring that the outputs of the Administration team aid and empower the operations teams.
• Prepare financial and operational reporting and analysis on a divisional, product line and consolidated levels.
• Prepare and manage actual / forecast / budget reporting for departments, product lines and consolidated levels.
• Evaluate vendors and negotiate contracts to secure cost-effective services and supplies.

Risk Management and Compliance:

• Identify potential risks and develop strategies to mitigate them, ensuring business continuity.
• Maintain up-to-date knowledge of relevant laws, regulations, and industry best practices to ensure compliance.
• Establish and enforce security protocols and data protection measures to safeguard sensitive information.
• Identify fraud and potential areas for fraud within the business and develop and implement mitigation measures to address any fraud or potential fraud.
• Ensure a robust reporting system exists that ensures that management is aware of any incidents of fraud or potential fraud.
• The Managing Director will be the legal representative for the company in India.

• Proactively identify opportunities for process improvements and innovation in shared services operations.
• Stay abreast of industry trends and emerging technologies to drive operational efficiency and effectiveness.
• Lead or participate in cross-functional initiatives and projects aimed at enhancing overall business performance.
• Develop tools that enable the operations and finance teams to get timeous, relevant and powerful insights into the key metrics and control points of the business.

Essential:

• A bachelor’s or master’s degree in business administration, finance, or a related field.
• A well-rounded international business leader.
• Experience in a Manufacturing and engineering environment.
• Minimum of 10 years’ experience in senior management in a similar business or industry.
• Strong leadership and people management skills, with the ability to motivate and inspire a diverse team.
• Excellent organizational and problem-solving abilities, with a keen eye for detail.
• Proven track record in process optimization, change management, and driving operational excellence.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively across departments and levels of the organization.
• Sound financial acumen and experience in budgeting and resource management.
• Ability to adapt to a fast-paced and dynamic business environment.

Advantages:

• Running a shared services organisation, and within a Matrix structure.
• International experience across a multicultural business environment. .
• Charted Accountant qualification

Software Capabilities:

• Excel
• Word
• Power Point
• Knowledge of ERP systems

Supervisory Responsibility:

• This position is a senior role and management of the finance team, HR and IT teams and is within its scope.