The POM provides advanced payroll and system knowledge to the payroll staff and the partner colleges. The POM leads the payroll staff for their assigned colleges providing direction and guidance in all areas of payroll.

Manage payroll activities for the colleges

• Manage and guarantee disbursement of semi-monthly payroll including garnishments, benefits, and taxes for the employees of Bellevue College, Everett Community College, Skagit
• Valley College, and Whatcom Community College consistent with federal and state wage and hour laws.
• Provide training and necessary support in coordinating payroll and time reporting systems.
• Provide training in ctcLink reporting for payroll staff.
• Provide the necessary reports ctcLink for payroll staff.
• Ensure systems are set-up and updated to reflect the current employee base, including wages, benefits, sick and vacation time in line with contracts.
• Resolve issues and answer payroll-related questions.
• Work effectively with other agencies or groups necessary to accomplish the goals and deliver the services of the department. Such as Department of Retirement Systems (DRS),
• Department of Labor and Industries (L&I), Health Care Authority (HCA), Internal Revenue Service (IRS), and Washington State Board of Community and Technical Colleges (SBCTC)

Reconcile the payroll and manage the balancing of payroll account

• Identify and troubleshoot the issues with semi-monthly balancing.
• Balance Health Care Authority (HCA) and Department of Retirement Systems (DRS) accounts. Provide the necessary support and training to payroll staff in processing the changes for these accounts.
• Review and analyze the payroll activities to implement changes leading to best- practice operations.
• Manage Shared Leave Balance program and provide necessary training to payroll staff with applying this benefit.

Supervise payroll employees

• Supervise payroll coordinators, hourly and student employees.
• Maintain payroll staff by recruiting, selecting, orienting, and training and disciplining.

Maintain professional and technical knowledge

• Attend the training sessions for ctcLink and Department of Retirement Systems.
• Assist with payroll staff setup and training for all new payroll staff.
• Attend all college-required trainings.
• Perform other duties as assigned.

Minimum Qualifications

• Bachelor’s degree in Accounting, Business Administration, or a closely related fields OR equivalent combination of education and experience.
• Minimum one (1) year Payroll operations experience.
• Minimum two (2) years management and supervisory experience.
• Minimum one (1) year experience working with ctcLink system within WA SBCTC.
• Demonstrate advanced knowledge of payroll processing.
• Demonstrate effective communication skills with individuals and groups, both verbal and in written form.
• Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint).
• Demonstrate experience working in a collaborative team environment with diverse employees and student/customer groups.

Preferred Qualifications

• Working experience within the Washington State Community/Technical College system.
• Working experience in Department of Retirement System (DRS).
• Working experience in Payroll reconciliation accounts with the Department of Retirement System, Health Care Authority, Internal Revenue Service.