The SVP of Finance and Shared Services is a driven finance professional, responsible for oversight of finance and shared services, including accounting, investing, third-party billing, payroll, maintenance, housekeeping, real estate, contracts, vendors, records management, grants administration, and information technology. The SVP produces agency- and program-level forecasts and analyses to help with strategic and operational planning. Reporting directly to the Chief Executive Officer, the SVP supports the finance and investment committees of the Board of Directors as a member of the executive leadership team.

The SVP of Finance and Shared Services will lead the finance and maintenance teams. The SVP ensures IHC has the systems and procedures in place to support effective program implementation and conduct flawless audits. The SVP collaborates with program leaders and their teams, not only to further organizational understanding of finance and accounting procedures, but also to continuously improve how the finance function supports program operations. The SVP partners with the fundraising department around revealing costs not covered by revenue streams for potential donor or foundation support.

The SVP is an executive level leader and promotes agency mission, vision, and values while monitoring and continuously improving company culture. The SVP contributes to agency strategic planning and implementation. The SVP is comfortable and skilled at being the financial expert of the agency and presenting the organization’s fiscal health, particularly with Board of Directors.

The intent of this job description is to provide a representative summary of duties and responsibilities that will be required of positions given this title. Employees may be requested to perform tasks other than those specifically presented in this description

Strategic Planning

• Produce analyses of current financial data related to individual programs and program clusters, support departments, and the agency as a whole
• Provide medium- and long-term forecasts for programs, program clusters, and the overall agency
• Help integrate financial data and projections with agency strategic and operational planning
• Be a part of the Executive Team who are leading agency strategic and operational planning
• Assess, prioritize, and plan for capital improvements
• Report on activities to the Finance Committee and Board

Finance, Accounting and Reporting

• Oversee all accounts, ledgers, and reporting systems, ensuring compliance with appropriate GAAP standards and regulatory requirements
• Maintain internal control and safeguards for receipt of revenue, costs, and program budgets and actual expenditures
• Coordinate all audit activity
• Implement systems to analyze financial data and present financial reports in an accurate and timely manner; clearly communicate monthly, quarterly, and annual financial statements; monitor progress and changes and keep senior leadership aware of IHC financial health
• Lead the annual budgeting and planning process; compare budgets to actual results with a view to identify and explain variances as appropriate
• Help facilitate the Board’s finance and audit committees
• Oversee all project/program and grants accounting; ensure that expenditures are aligned with grant and program budgets throughout the grant/fund period; collate financial reporting materials for government, corporate, and foundation grants
• Manage organizational cash flow by working in partnership with development and program vice presidents; continuously collaborate with program to assess the financial efficacy of program operations and establish finance and administrative systems to support program operations
• Manage and track the performance of invested assets in keeping with policies and investment guidelines

Third-Party Billing and Customer Service

• Oversee the billing and collections processes
• Plan and implement quality assurance for all processes
• Drive any program/billing planning and implementation processes related to execution of strategic plan
• Manage problem escalation though excellent customer service
• Oversee implementation of system improvements

Shared Services

• Oversee maintenance and housekeeping department, helping leadership prioritize competing projects and maintain an aging campus
• Drive all real estate transactions, working in close collaboration with CEO, brokers, lawyers, and board of directors
• Maintain accurate contracts for all programs and cross-check program leadership documents related to contracted services
• Oversee the prioritization of supplier diversity program and vendor vetting and performance
• Organize and streamline cost efficient records management system
• Maintain information technology equipment and oversee performance of IT vendor

Team Leadership

• Leverage strengths of the current finance team members, help to clarify roles and responsibilities and develop and implement training programs to maximize and reach optimal individual and organizational goals
• Help educate managers throughout the organization in effective budgeting, understanding P&L reports, and financial planning related to ongoing financial results
• Provide leadership in strengthening internal communications with staff at all levels throughout the organization by creating and promoting a positive and supportive work environment

• Minimum of a bachelor’s degree; CMA, CPA and/or MBA preferred
• Five years’ experience in a financial leadership role required; experience in non-profit management preferred
• Three years’ experience supervising, teaching, and mentoring financial staff strongly preferred
• Experience with oversight of IT preferred • Experience with oversight of maintenance/facilities/real estate transactions preferred
• Personal qualities of integrity, credibility, and unwavering commitment to IHC’s mission
• Proactive, hands-on strategic thinker who will own the commitment for delivering high-quality finance data and operations
• Enthusiastic about systems and technology; advanced knowledge of accounting and reporting software and experience selecting and overseeing software installations preferred
• Keen analytic, organization and problem-solving skills which allows for strategic data interpretation versus simple reporting
• Ability and desire to translate complex financial concepts to individuals at all levels including non-finance managers
• Demonstrated experience coordinating audit activities
• Expertise in all accounting functions – accounts payable and receivable, general ledger, payroll, accounting for investments and budgeting. Knowledge of/familiarity with third party billing
• Evidence of success in contract/grants management as it relates to compliance and reporting of government, corporate and foundation grants
• Commitment to recruiting, mentoring, training, and retaining a high performing and diverse team
• Strong interpersonal and communication skills; experience in effectively communicating key data, including presentations to senior management, board, or other outside partners
• Proven ability to produce high-quality work amid multiple high priority tasks with competing deadlines
• Passion for social justice and the values of Italian Home for Children – Caring, Courageous, Inclusive, Innovative and Agile